Office Assistant Job at Employer Desjardins Insurance

Our company is looking for an Office Assistant to be responsible for handling clerical tasks in our office. You will be handling incoming phone calls and other communications, greeting clients and visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties and errands.

In order for you to be selected as a candidate, you will need the ability to write clearly and be proficient with word processing applications. A pleasing personality with strong communication skills is also highly valued. Anyone who has a work permit and can legally work in Canada can apply for this job. If you do not have a work permit and is not currently authorized to work in Canada, the employer will not consider your job application.

Office assistants perform administrative and routine clerical tasks. Their responsibilities may include organizing and managing files, acting as receptionists, scheduling meetings and appointments, and supporting other staff with organizational tasks.

For most office assistant positions, a high school diploma or equivalent degree is usually sufficient. Some employers, however, require an associate’s degree. Office assistants need to have advanced computer skills, and they typically have strong time management and organizational skills.

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Job Description

Job Organization: Desjardins Insurance

Job Location: Owen Sound, Ontario Canada

Salary: $16.48 hourly for 35 hours per week

Employment Type: Full time

Languages: English Language

Education: Secondary (high) school graduation certificate

Experience

5 years or more

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Specific Skills

  • Type and proofread correspondence, forms, and other documents
  • Sort, process, and verify applications, receipts, and other documents
  • Send and receive messages
  • Provide general information to clients and the public
  • Organize and schedule office work
  • Locate and remove files requested
  • Label, file, and retrieve documents
  • Compile data, statistics and other information
  • Receive and forward telephone or electronic inquiries
  • Maintain and prepare reports from manual or electronic files, inventories, mailing lists, and databases
  • Process incoming and outgoing mail manually or electronically
  • Prepare invoices and bank deposits
  • Photocopy and collate documents for distribution, mailing, and filing
  • File material in the storage area
  • Order office supplies and maintain inventory

Responsibilities for Office Assistant

  • Greet visitors in a professional manner
  • Provide visitors with information and direct them accordingly
  • Answer phone calls and direct callers to the appropriate party
  • Process, sort, and route incoming and outgoing mail
  • Monitor and manage inventory of office supplies; order and distribute office supplies as necessary
  • Coordinate and schedule appointments and meetings
  • Perform other administrative support tasks, including updating and sorting files, drafting and proofreading correspondence, and conducting research

Business Equipment and Computer Applications

  • MS Excel
  • MS PowerPoint
  • MS Windows
  • MS Word
  • MS Outlook

Area of Specialization

Correspondence

Work Setting

Insurance company

Security and Safety

Criminal record check

Transportation/Travel Information 

Own transportation

Work Conditions and Physical Capabilities

  • Fast-paced environment
  • Work under pressure
  • Attention to detail
  • Sitting
  • Combination of sitting, standing, walking
  • Tight deadlines

Work Location Information

Rural area

Personal Suitability

  • Effective interpersonal skills
  • Flexibility
  • Accurate
  • Excellent oral communication
  • Excellent written communication
  • Client focus
  • Dependability
  • Reliability
  • Organized
  • Adaptability
  • Collaborative
  • Analytical
  • Creativity
  • Efficiency
  • Energetic
  • Goal-oriented
  • Hardworking
  • Integrity
  • Outgoing
  • Positive attitude
  • Proactive
  • Quick learner
  • Time management

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Indigenous people, Visible minorities

Job Validation

This job opportunity will be valid until the 3rd of March, 2021

Method of application

The application process is via email. Send an email including your cover letter and details to the email below

boivin.insurance@gmail.com

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